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How to save, watch and share Zoom meetings for free

For remote workers, Zoom is like a virtual office. Working from home has its advantages, but it can get stressful when you’re working away from your colleagues. Zoom meetings help to close the gap by having virtual face to face meetings.

However, Zoom meetings can be a bit distracting too. With multiple people speaking, and more than one topic discussed, it can be difficult to remember every detail. Therefore, we recommend recording your Zoom meetings

But, how do you do that? Read this blog, to get all the details about recording Zoom meeting as a host and a participant

Here’s how the flow of this blog will look like - 

1) How can you record meetings with Zoom?

2) What are the limitations of recording meetings in Zoom?

3) What’s the best alternative tool to Zoom for recording meetings?


How can you record meetings with Zoom?

If you’re planning to record your meetings in Zoom itself, then you can do it in a simple way. However, there is a minor difference if you’re recording as a host or a participant. So we will split this part into two sections - 

Recording meeting in Zoom as a host

If you’re a host, then all you have to do is join the meeting and click on the Record button. Once you do that, Zoom will start recording your meeting.

Click on the red button to start recording in Zoom

Recording meeting in Zoom as a participant

To record on Zoom as a participant, you have to ask the host for permission. Only when they give you permission, can you record the meeting in Zoom.

This is how the host can give you permission to start recording the meeting.

Give permission to participants to start recording the meeting

Where do recorded Zoom meetings go?

When you’re about to start recording in Zoom, you get the options of choosing whether you want to record the meeting on Cloud or on your computer.

Choose to save your recording on cloud or local device

i) If you choose Record on this computer, then after the recording is over, the video will get downloaded and saved locally, in other words, your computer. Mostly, the location of the file will be Documents folder in your computer

ii) If you choose the other option, Recording to the cloud, then your video gets saved in the cloud storage of Zoom. To watch the recorded Zoom meeting, here’s what you have to do - 

a) If you were the host, sign in to the Zoom web portal. Click on Account Management, then Recording management. Here, you can search the meeting by entering the meeting ID

b) If you were the participant, then sign in to the Zoom web portal. Click Recordings in the navigation menu. Here, you can search the meeting by entering the meeting ID

How to watch a recorded Zoom meeting in Zoom?

To watch the saved recording, access the recording as mentioned in the last part of this blog. Click on the Play icon, and the video recording will start playing

How to share a recorded Zoom meeting?

To share your recorded meeting with others, follow the previous steps of accessing your recordings. Once you’re there, click on the Share button.

This will open a Share this cloud recording pop up dialogue box. Click on Copy Sharing information. Now, you can use this link to enter in your email or share it wherever you feel like. 

Before sharing you can also decide some settings for the recording. Like you can keep an expiration time on the video, allow/disallow the users from downloading the video, password protect it and more. 

What are the limitations of recording meetings in Zoom?

Till now, we have been talking about how Zoom can be used for recording its own meeting. From the outset, it looks good, however, Zoom does come with a few limitations when it comes to recording meetings.

1) Permission required: If you’re a participant, then there’s no way you can record the meeting without permission. This curtails the freedom of a participant, and you may miss recording crucial parts of the meeting if you don’t let the host know in advance

2) Limited cloud storage: Zoom offers limited cloud storage for paid plan users. For those who are in the free plan, they don’t even get that option. Moreover, extending cloud storage costs a high amount of money.

3) No in-built editor: This is probably the biggest disappointment of using Zoom. It has a few third-party integrations, but the lack of in-built editor makes it tough to sharpen the video if required. 

What’s the best alternative tool to Zoom for recording meetings?

Ok, maybe Zoom is not the best tool for recording meetings. But, that doesn’t mean you cannot record your meeting at all. There are a few efficient tools that do a great job in recording Zoom meetings, and do it much better than Zoom itself.

In this blog, we will recommend to you the tool that can do this job the best. And, that is a screen recorder. A screen recorder records your screen, webcam and audio. This means it can effortlessly record everything that’s happening in the meeting. 

We have written a blog on the 10 best screen recorders for recording Zoom meetings, make sure you read this blog to find out which screen recorder works best for you. But, if you ask us, we would recommend the top from our list - Vmaker.

What is Vmaker?

Vmaker - Available on Mac and Chrome extension

Vmaker is a free screen recorder that allows you to make video content by recording your screen, webcam, voice and system audio at the same time. It’s compatible to work on both Windows and Mac laptops.

 With Vmaker, you can record personalized video and audio messages, and use it to communicate with someone asynchronously. Moreover, it’s very useful to record videos playing on your laptop or computer screen. 

It has a line of smart features like an advanced video editor that can help to make your video ready for production without being dependent on a third-party tool. It has the one of a kind schedule recording feature which can start recording your screen even without your presence. 

There’s more to Vmaker. Check out the features page to get all the details.

How to record a Zoom meeting on Vmaker?

Before we head over to saving and sharing Zoom meetings, here’s a quick overview of how to record a Zoom meeting on Vmaker for free. But, first, you have to download the Vmaker Mac application or the Google Chrome plug-in. 

Here are the steps that you have to follow - 

How to download the Vmaker app on Mac

  1. Head over to the Vmaker website
  2. Click on the Sign-up now button
  3. Enter your username, email address, and password. You can also sign up with your Google and Facebook account 
  4. After you click on the Sign-up button, you will see a dashboard pop-up. Download the Vmaker for Mac app
  5. Follow the on-screen instructions to complete the installation

How to add the Google Chrome extension to your browser

  1. Head out to the Google Chrome Web Store
  2. Search for Vmaker in the search bar
  3. Click on the Add to Chrome button
  4. Open your Google Chrome browser, and from the extension drop-down, pin the Vmaker extension
  5. Click on the Vmaker logo after it’s pinned
  6. Sign up with your email address and start recording videos

Once you have followed the above steps, you can now start recording your Zoom meeting. Now, follow the steps listed below after joining the Zoom meeting

1. Choose the recording area

A side-by-side screenshot showing how to select the mode of recording in Vmaker Mac app and Chrome plug-in
How to start recording in Vmaker app and Chrome plug-in

In this step, you can select the area that you want to record with Vmaker. If you select Full-screen recording, Vmaker will record everything in your laptop. So, if you switch tabs, it will start recording the other tab too. If you just want to record the Zoom meeting, we recommend choosing the Current tab recording in the Google Chrome Plug-in. If you’re using the Mac app, then choose the Record a Window option, and then click on the window which has the Zoom meeting open.

2. Enable audio recording

A side-by-side comparison showing how to enable audio in both Vmaker app and Vmaker Chrome plug-in
Enable audio in Vmaker app and Plug-in

If you want to record the voice of the participants in the meeting, then you have enable audio recording from the menu. At the top right corner of the app and plug-in you’ll find three horizontal dots. Click on it to select the “Preferences” menu from the drop-down. Switch on the toggle as shown in the screenshots above.

3. Start recording

Here's how to start recording in Vmaker app and Chrome plug-in

Once your recording dimensions and audio recording is set, you’re good to go ahead to start recording. Click on the recording button at the bottom of the app or Chrome plug-in and sit back.

Saving, Watching and Sharing Zoom meetings with Vmaker 

Till this part, we have seen how you can start recording your Zoom meeting with Vmaker. From here, we will show you how to save the recording, watch it and share it with others

4. Where do recorded Zoom meetings go?

Screenshot showing how to stop recording in Vmaker to save the recording
Click on the stop recording option at the top to save your recording

To save your Zoom meeting recording, click on the stop button that appears in your top toolbar. As soon as you save it, your recording will get saved in your workspace.

5. How to watch recorded Zoom meetings? 

How videos appear in your Workspace and how to arrange videos in folders

After the video has been saved, it will appear on your workspace. The above screenshot shows where the video gets saved. Once you click on the thumbnail, the video will load in a player page in a separate tab.

The folder icon just above your video, allows you to create folders for specific purpose. So, you can create a folder for “Zoom meetings” only, and move your videos there. This way, you will have better control, and your dashboard will look organized too.

A screenshot showing how to access your saved videos in the Vmaker Mac app
How to access your videos in the Vmaker app

You can watch your videos by directly accessing your workspace from the app or Chrome plug-in. Head over the three horizontal dots, and select “My videos” from the drop-down. Your Workspace will open in a separate tab

6. How to share a recorded Zoom meeting? 

A screenshot showing how you can share videos directly from your workspace
How to share your videos from the Vmaker workspace

You can share your videos, directly from your workspace. Click on the three vertical three dots at the top right corner of the thumbnail. Click on share from the drop-down.

A screenshot showing how you can enter your email address or copy the video link to share it with others
Enter the email address or copy the video link to share your video

You will see a dialogue box open like above. Here, you can enter the email address of the person you want to share the video along with editing or viewing only access.

There’s one more way by which you can share a video with others. And, that’s done from the player page.

Another way of sharing videos

Click on the Share button on the player page.

As you click on the button, you will see a lot of options to share your recording with others. You can copy the link, and embed the link in the email too.

Closing note

It’s natural to miss out on some details in Zoom meetings, especially when you’re having too many of them. With Vmaker, you can make your life easy by recording them without permission. Vmaker is a free, advanced screen recorder that not just records your meeting, but also allows you to save, watch and share it with others.

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